Privacy Policy

A legal disclaimer

The explanations and information provided on this page are only general and high-level explanations and information on how to write your own document of a Privacy Policy. You should not rely on this article as legal advice or as recommendations regarding what you should actually do, because we cannot know in advance what are the specific privacy policies you wish to establish between your business and your customers and visitors. We recommend that you seek legal advice to help you understand and to assist you in the creation of your own Privacy Policy.

Privacy Policy - the basics

Having said that, a privacy policy is a statement that discloses some or all of the ways a website collects, uses, discloses, processes, and manages the data of its visitors and customers. It usually also includes a statement regarding the website’s commitment to protecting its visitors’ or customers’ privacy, and an explanation about the different mechanisms the website is implementing in order to protect privacy.

Different jurisdictions have different legal obligations of what must be included in a Privacy Policy. You are responsible to make sure you are following the relevant legislation to your activities and location.

What to include in the Privacy Policy

Privacy Statement

Calibrated Talent
Last updated: 29.09.2025

Who We Are

Calibrated Talent is a talent acquisition consulting business operated by [Your Name]. We help growing companies optimise their talent acquisition systems through strategic process improvement, stakeholder capability building, and system calibration.

Contact Information:

Email: info@calibratedtalent.co.nz

Information We Collect

From Client Organisations

Company contact details and organisational information
Hiring manager and stakeholder contact information
Current recruitment processes, policies, and procedures
Job descriptions and role requirements
Organisational structure and team information
Existing technology and system details

From Job Candidates (when conducting recruitment activities)

Personal contact information (name, phone, email, address)
Employment history and professional experience
Educational qualifications and certifications
Skills assessments and interview feedback
References and referee contact details
Any information voluntarily provided in applications or interviews

Website Visitors

Basic website analytics and usage data
Contact form submissions and enquiry details
IP addresses and browser information (via standard web analytics)

How We Collect Information

We collect information through:

Direct communication with clients and candidates
Contact forms and email correspondence
Client meetings and consultation sessions
Document review and process audits
Interview and assessment processes
Website analytics tools

How We Use Your Information

Client Information

To deliver contracted talent acquisition consulting services
To assess current systems and recommend improvements
To develop customised strategies and solutions
To communicate about project progress and outcomes
To invoice for services provided

Candidate Information

To assess suitability for specific roles
To facilitate the recruitment process
To communicate about opportunities and application status
To maintain records for potential future opportunities (with consent)
To provide references and feedback to hiring organisations

General Business Purposes

To improve our services and website functionality
To comply with legal and regulatory requirements
To respond to enquiries and provide customer support

Information Sharing and Disclosure

We may share your information with:

For Client Projects:

The specific client organisation for whom recruitment services are being provided
Relevant hiring managers and interview panel members
Reference checkers and background screening providers (with consent)

Service Providers:

Technology platforms used for recruitment processes (with appropriate data protection agreements)
Professional advisers (lawyers, accountants) bound by confidentiality

Legal Requirements:

When required by law, court order, or government authority
To protect our legal rights or prevent illegal activity

We do not sell, rent, or trade personal information to third parties for marketing purposes.

Data Security and Storage

We implement appropriate security measures to protect your information, including:

Secure email and file transfer systems
Password-protected databases and systems
Regular security updates and monitoring
Confidentiality agreements with any contractors or service providers

Information is stored securely in New Zealand and/or with reputable cloud service providers with appropriate data protection standards.

Retention Periods

Client project information: Retained for 7 years after project completion for business records
Candidate information:
- Successful candidates: 7 years after placement for reference purposes
- Unsuccessful candidates: 12 months unless consent given for longer retention
Website analytics: 26 months maximum
Financial records: 7 years as required by law

Your Rights

Under the Privacy Act 2020, you have the right to:

Access your personal information we hold
Correct any inaccurate or incomplete information
Request deletion of your information (subject to legal retention requirements)
Withdraw consent for future communications or processing
Complain to the Privacy Commissioner if you believe we've breached privacy laws

To exercise these rights, contact us using the details above.

Candidate-Specific Rights

If you're a job candidate, you also have the right to:

Know which client organisation your information will be shared with
Withdraw your application at any time
Request your information not be considered for future opportunities
Receive feedback on your application (where reasonably possible)

Cookies and Website Analytics

Our website uses:

Essential cookies for basic website functionality
Analytics cookies to understand website usage and improve user experience

You can control cookie settings through your browser preferences.

Changes to This Privacy Statement

We may update this privacy statement from time to time. Any changes will be posted on our website with an updated date. For significant changes, we will notify affected individuals directly where possible.

Contact Us

If you have questions about this privacy statement or how we handle your information:

Calibrated Talent
Email: infor@calibratedtalent.co.nz

For privacy complaints that we cannot resolve, you can contact the Office of the Privacy Commissioner:

Website: privacy.org.nz
Phone: 0800 803 909
Email: enquiries@privacy.org.nz

This privacy statement was last reviewed on 29.09.2025 and complies with the Privacy Act 2020.